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Table of Contents
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Overview
As part of NetSuite’s core processes, existing transactions are locked and restricted for editing, while new transactions cannot be created for any locked or closed period. FlowAP’s conversion process creates a transaction based on the date specified in the XML. Meanwhile, FlowAP’s approval process edits the transaction’s date based on necessity due to system limitations. Due to this, there are instances where the XML’s date falls under an already locked and/or closed period. This page details how FlowAP handles these scenarios and how NetSuite’s configuration regarding date-period mismatch handling plays a key part in all of this.
NetSuite Preferences
NetSuite has three main preference options that define how date-period mismatch is handled: Allow Transaction Date Outside of Posting Period, Default Posting Period When Transaction Date in Closed Period, and Allow Inventory Transactions Dated Outside the Posting Period. This section will discuss each option and how it affects the overall system behavior.
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Disallow – When you choose this setting, users cannot save a transaction unless the transaction date is within the date range for the selected posting period.
Warn – When you choose this setting, users are warned when a transaction date is outside the date range for the posting period selected, but they can click OK on the warning and save it anyway.
Allow – When you choose this setting, users can enter a transaction even if the date is not within the date range for the posting period selected. No warning is given to the user before the transaction is saved.
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If Allow Transaction Date Outside of Posting Period is set to Disallow, the Default Posting Period When Transaction Date in Closed Period and Allow Inventory Transactions Dated Outside the Posting Period preferences are disabled. |
Default Posting Period When Transaction Date in Closed Period
Choose This preference determines the defaulted period in which the system should post a backdated transaction from value in cases where a transaction is dated on a closed period.
Choose Current Period to - This option is selected to post backdated transactions from a closed accounting period to the current period. This setting is the default.
Choose First Open Period - This option is selected to post backdated transactions from a closed accounting period to the first open accounting period.
Allow Inventory Transactions Dated Outside the Posting Period
To ensure your employees adhere to required accounting practices, choose whether to allow setting a transaction date that is outside the posting periodThis preference determines whether date-period mismatches are allowed for inventory-related transactions.
Check this box to allow dating a transaction outside the posting period.
Clear this box to prevent dating a transaction outside the posting period.
FlowAP Subsidiary Setup
General Preference
Move Transaction Date To
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Date-Period Mismatch Allowed & Transaction Date Period is Closed
Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked
Date-Period Mismatch Disallowed & Transaction Date Period is Closed
Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked