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Vendor Preference | Description | ||||
1ST APPROVER | Select an employee. This will be set as the approver of a transaction if the Approver of related Approval Matrix is set as 1st Approver of Vendor. | ||||
2ND APPROVER | Select an employee. This will be set as the approver of a transaction if the Approver of related Approval Matrix is set as 2nd Approver of Vendor. | ||||
3RD APPROVER | Select an employee. This will be set as the approver of a transaction if the Approver of related Approval Matrix is set as 3rd Approver of Vendor. | ||||
1ST APPROVER (SEARCH) | Select an employee saved search. The approver of a transaction will be selected from the search results if the Approver of related Approval Matrix is set as 1st Approver of Vendor.
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2ND APPROVER (SEARCH) | Select an employee saved search. The approver of a transaction will be selected from the search results if the Approver of related Approval Matrix is set as 2nd Approver of Vendor.
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3RD APPROVER (SEARCH) | Select an employee saved search. The approver of a transaction will be selected from the search results if the Approver of related Approval Matrix is set as 3rd Approver of Vendor.
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NO DIRECT BILL | Check this box if there should always be a PO for every Bill. In case there is no PO found for an incoming Bill, the inbound document conversion into the Bill will fail. | ||||
NO DIRECT CREDIT | Check this box if there should always be a Bill for every Bill Credit. In case there is no Bill found for an incoming Bill Credit, the inbound document conversion into the Bill Credit will fail. | ||||
[STA] POST SINGLE BILL LINE | Check this box if all Bill/Bill Credit lines for this Vendor should be consolidated into a single one.
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[STA] POST SINGLE BILL LINE: USE FIRST XML MEMO | Check this box to set the first XML Tag (Name) as the item description of the bill’s item/s.
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DEFAULT EXPENSE ITEM | Select a Default Expense Item for this Vendor, If you are using items instead of accounts in Bills/Bill Credits. | ||||
[STA] FILE CABINET ACCESS CATEGORY | This preference tells INFlow FlowAP which folder to use for saving the PDF files.
Options: Restricted – High access level – This option will use the folder defined in the INFLOW PRERENCEPREFERENCE: FOLDER ID FOR PDF FILES Common – Visible to all employees - This option will use the folder defined in the INFLOW PRERENCEPREFERENCE: FOLDER ID FOR PDF FILES (COMMON ACCESS)
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[STA] DEFAULT DEPARTMENT | Select the default Department for transaction lines of converted e-documents for this vendor. | ||||
[STA] DEFAULT CLASS | Select the default Class for transaction lines of converted e-documents for this vendor. | ||||
[STA] DEFAULT TRANSACTION TYPE | Select the default Transaction type for transaction lines of converted e-documents for this vendor.
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Financial Tab
Under the Financial tab of the Vendor, define the following Vendor Bill Matching criteria:
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