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The Advanced Payment records the actual amount debited to your bank account against the default prepayment clearing account. This record initiates the advanced invoice process and is a mandatory step before users can proceed with the rest of the process. Advanced Payments can be created manually or automatically via third-party systems or via NetSuite’s own bank statement import module.
Note: Each advanced payment must only be associated with ONE (1) Customer.
Manually creating an Advanced Payment
To create an advanced payment:
Navigate to Transactions > Financials > Make Journal EntriesAdvanced Invoice > Create Advanced Payment.
Under Custom Form, select Staria Advanced Payment Form.
Enter all relevant header details.
Select the bank account that received the advanced payment and enter the total under Debit.
Enter all relevant line details.
Select your default clearing account and enter the total amount under credit.
Enter all relevant line details.
Click Save.
Account | Debit | Credit | Department | Class | Location | Custom Segment | Entity |
Bank Account | Yes |
| Header | Header | Header | Header | Customer |
Default Prepayment Clearing Account |
| Yes | Line | Line | Line | Line | Customer |
Automatically create an Advanced Payment
There may be different steps in configuring the automatic creation of an advanced payment based on your third-party integration. Please coordinate with your third-party provider and make sure that the G/L posting will result in the following:
Account | Debit | Credit | Department | Class | Location | Custom Segment | Entity |
Bank Account | Yes |
| Header | Header | Header | Header | Customer |
Default Prepayment Clearing Account |
| Yes | Line | Line | Line | Line | Customer |
Viewing Advanced Payments
To view a list of all advanced payments in the system:
Navigate to Transactions > Advanced Invoice > Advanced Payments.
You may click VIEW or EDIT beside the advanced payment you wish to review or modify.
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Send an email to support@staria.com for questions or concerns regarding this topic.