User Guide: General Ledger

Overview

General Ledger is a complete record of transactions per account. It shows transactions sorted and subtotaled by account during a fiscal period or other time period you specify.

The general ledger is already available in NetSuite. However, the standard version of this report does not have all the details required to meet the rules of Poland, which needs a more detailed analysis of accounts. To fix this, extra information is included in a new version of the General Report specifically designed for reporting in Poland.

Configuring the General Ledger

To configure the report:

1. Navigate to Setup > Staria Poland Localization > Poland Localization Settings.

   1. If you are creating a new Localization Setting, refer to Setting Up Poland Localization

2. Click Edit beside the localization setting record you wish to modify.

3. Under the General Ledger tab, provide the following details:

   1. Folder ID - Enter the internal ID of a File Cabinet folder where the generated reports are stored and saved.

   2. Saved Search - Select the saved search to be used as the data source of the report. By default, the value of this field should be [STA] PL General Ledger. If the multi-book feature is enabled, then, the saved search must be [STA] PL General Ledger (Multi-book).

   3. Report by Period - Check this box if you want to report by period. If left unchecked, the report is run based on the transaction date.

Generating the General Ledger

To generate the general ledger:

1. Navigate to Reports > Poland Reports > Generate General Ledger.

2. Under Primary Information,

   1. Select the Company.

   2. Select the Accounting Book (this is applicable if the multi-book feature is enabled).

   3. Enter a Start Date and End Date.

      1. If Report by Period is enabled in the Poland Localization Settings, then, you may select the Start Period and End Period.

   4. Select your preferred report Language. If your preference is set to English (International), then the report language is defaulted to English. Otherwise, it is defaulted to Polish.

   5. Select the accounts you wish to include in the general ledger.

      1. If you don't specify or select any particular account, the system assumes that you want to include all accounts. This means that the General Ledger will show transactions and balances from every account.

3. Click Save.

4. Review the details of the saved record. The Status is saved as Not Started. Only proceed with the next steps if all details are finalized.

5. Click Generate Report.

6. The page will automatically refresh once the process is complete. Optionally, you may click the Refresh button. After the process is complete, a prompt, whether it’s successful or failed, will be shown in the banner.

   1. If successful, the Status is set to Complete. and the file can be downloaded under the PDF field.

   2. If unsuccessful, the Status is set to Failed or Complete-With Error, and an error message is displayed under the banner.

7. Additionally, the following fields are updated for each run:

   1. Generated By - This is the user that clicked the Generate Report button. It is also the same user that is printed on the report under the Generated By section in the PDF report.

   2. Generated Date - This is the date the report generation finished. The same date is printed on the report under the Generation Date section.

• Page:
  Journal Evidence Report
• Page:
  Subledger Report
• Page:
  General Ledger Report