Feature Overview

The Journal Evidence Report is a record of all financial transactions as they occur chronologically, given a specific reporting period for an entity. It is used to reconcile its turnovers with the balances of the general ledger accounts. This report meets the basic legal requirements of the Polish Accounting Act:

• Entries in the report are numbered consecutively, and

• The sums of entries (turnovers) are counted continuously.

• The entries are linked to verified and approved accounting documents.

• The entries are automatically assigned a number based on when it was entered into the journal.

• The accounting program used and the person responsible for the entered content are defined.

Benefits

• Maintaining a Historical Record: The report is a chronological record of all financial transactions, essential for tracking the company's financial history.

• Supporting Documentation: The entries include references to supporting documents, which are vital for auditing and verification purposes.

• Compliance and Reporting: It ensures compliance with Polish accounting principles and aids in preparing accurate financial reports.

Configuring the Journal Evidence Report

To configure the report:

1. Navigate to Setup > Staria Poland Localization > Poland Localization Settings.

   1. If you are creating a new Localization Setting, refer to Setting Up Poland Localization

2. Click Edit beside the localization setting record you wish to modify.

3. Under the Journal Evidence tab, provide the following details:

   1. Folder ID - Enter the internal ID of a File Cabinet folder where the generated reports are stored and saved.

   2. Saved Search - Select the saved search to be used as the data source of the report. By default, the value of this field should be PL Default Journal Evidence Report.

4. Optionally, you may also configure the following fields:

   1. Report by Period - Check this box to report by period. If left unchecked, the report is run based on the transaction date.

   2. Default Email Sender - Select the default employee to be used as the sender of email notifications. If left blank, no email notifications are sent. Please ensure that an email address is set for the selected employee. Otherwise, an email error will occur.

Generating the Journal Evidence Report

To generate a journal evidence report:

1. Navigate to Reports > Poland Reports > Generate Journal Evidence.

2. Under Primary Information,

   1. Select a Subsidiary.

   2. Enter a Start Date and End Date.

      1. If Report by Period is enabled, select a Start Period and End Period.

   3. Select your preferred report Language. If your preference is set to English (International), then the report language is defaulted to English. Otherwise, it is defaulted to Polish.

   4. Optionally:

      1. You may mark the Include Opening Balances check box to add an opening balance line in the report.

      2. You may add a Memo to describe or comment on the report run.

3. Click Save.

4. Review the details of the saved record. The Status is saved as Not Started. Only proceed with the next steps if all details are finalized.

5. Click Generate Report.

6. If you wish to wait, you may click the Refresh button until the process finishes. A prompt, whether it’s successful or failed, will be shown.

   1. If successful, the Status is set to Done, and the file can be downloaded under the PDF field.

   2. If unsuccessful, the Status is set to Failed, and an error message is displayed under the Error field.

7. Additionally, the following fields are updated for each run:

   1. Generated By - This is the user that clicked the Generate Report button. The same user is printed on the report under the Generated By section.

   2. Generated Date - This is the date the report generation finished. The same date is printed on the report under the Generation Date section.