INFlow Bill Validation

If the incoming XML file contents are related to existing purchase orders and/or item receipts in NetSuite, INFlow will perform PO to Vendor Bill or Item receipt to Vendor Bill matching. The item rate and quantity differences will be validated against defined tolerance limits by vendor or item. Standard NetSuite tolerance limit fields on the vendor and item record are used.

If the incoming XML file contents are correct, the vendor bill will always be created, either in Pending Approval or Approved status.

If the discrepancies will exceed the limits, the vendor bill status will be set to pending approval and will be routed for approval.

The value of the [STA] Approval Matrix record – “Discrepancies within limits” field can be used to determine which approval matrix will be applied to the transactions approval hierarchy.

INFlow Approval Matrix

When a vendor bill is created through the e-document conversion and the status is set as pending approval, INFlow searches for the [STA] Approval matrix records to determine the next approver of the transaction and the next INFlow status of the transaction using a combination of preferences found in the [STA] Approval Matrix record.

The next approval status and next approver are determined by the approval matrix’s

• Subsidiary

• Transaction type

• Combination of approval matrix conditions

The next approver and new approval status are defined in the “Values to set” field group of the [STA] Approval matrix record.

There are several options that can be used to set the approver on Vendor Bill. The options cannot be used at the same time for the same [STA] approval matrix record. Choose only one.