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New Project SA2- Alignment Session

New Project SA2- Alignment Session

Owned by Ben Catalan
Apr 22, 2024
3 min read
Date: Friday, June 30, 2023

 

Attendees: Piotr, Annika, Barry, Monika, Paol

Key Discussion Points

  1. Poland Localization Settings information completion

    1. Discussed the Information needed to perform the detailed/customized configuration for Panda Doc's Poland Localization

    2. Kindly refer to the "EWALS - PL Implementation Requirement updated" under "Poland Localization Settings" tab for the details needed/discussed. See attachment for the excel file

  2. Tax Codes for Poland

    1. NetSuite has a defined/automatically created tax codes upon creation of the Poland Nexus

    2. Explained the below the tax code fields and its relevance and impact on the JPK Reports in Netsuite:

      • Tax Code Name

      • Rate

      • Available on column/field

      • Tax Vat Rate Type

      • JPK_VAT Position

      • Notional %

      • Non Deductible %

      • Non Deductible Expense account - N/A

      • Debit  Account - N/A

      • Credit Account - N/A

    3. All reporting and filing/submission to be done for JPK VAT reports are based on the tax codes to be set up in the system. Ensure that this is complete, correct and validated to avoid any issues upon filing

  3. Transactions Creation and JPK V7 Report generation

    1. Demoed test Transactions which are to be used for the JPK V7 report

      1. Reference number of test transactions:

        • Invoice - 860132300005233;

        • Credit Sales Invoice - 7502302346049

    2. Navigate on in the Invoice form and Discussed some of the primary fields under the  Staria Poland Localization

      • VAT Date

      • ORIGINAL INVOICE REFERENCE NUMBER

      • GTU CODES OF GOODS AND SERVICES

      • OUTPUT/INPUT TAX PROCEDURE CODES

      • SALES EVIDENCE SYMBOLS

      • TAX BASE ADJUSTMENT

      • PAYMENT DEADLINE

      • PAYMENT DATE

    3. Discussed the Vendor Whitelist check functionality and how it is working for Poland Vendors.

    4. Discussed how to generate the JPK V7M report and create the XML file to be sent/uploaded in the Poland Local Tax Authority

  4. Discussed the JPK KR report and the fields needed for submission as Ministry of Finance Requires the fields to be in Polish Language

  5. Showed the Balance Sheet and Profit & Loss Financial Statement Version of the Poland Localization Solution that needs further customization to include the accounts per section of the statements. Below are the links for your reference or you can navigate via Reports > Saved Reports > "Actual report" to be viewed. Below are the names in the system

    • Polish balance sheet (POL)

    • Polish balance sheet (ENG)

    • Polish profit and loss (ENG)

    • Polish profit and loss (POL)

  6. Chart of accounts is yet to be finalized along with the accounting context for the Poland Subsidiary

  7. FIFO revaluation method and Whitelist check process to be shown on the process walkthrough

 

 

Next Steps

Ewals Team to:

  1. Provide feedback/confirm/supply the following information:

    1. Tax Office Code

    2. Review the below tax codes if needs to be tagged as Reverse Charge Tax Code

  2. Confirm the following:

    1. Whether to create a new separate form for all transactions impacted for Poland Localization

    2. Whether Ewals will utilize the Staria Poland Localization Sales Invoice and Sales Credit Invoice Memo PDF Layout or will use the existing/standard one. If the latter, revision/modification is to be done by Ewals Internal NetSuite team.

  3. Finalize the mapping the GL Account Number per section of the Balance Sheet and Profit & Loss Financial Statement Version of the Poland Localization Solution once COA review is done

  4. Provide the fields needed for the JPK_KR once the Chart of Accounts review is finalized

 

Staria Team to:

  1. Check the script for whitelist if possible to run even if the primary Subsidiary is not Poland.