Staria INFlow SuiteApp

Overview

Staria's INFlow SuiteApp automates the posting of incoming electronic bills, that are sent by e-invoicing operator/scanning services (pdf or paper bills), directly to NetSuite. INFlow has an in-built Bill-to-PO or Bill-to-Item Receipt matching mechanism and automated new vendor record creation. Automated AP accrual posting is also included.

INFlow offers flexible and easily configurable approval flows for different types of bills: bill/bill credit, stand-alone/linked, stock/non-stock items, bill matching to item receipt or not, bill’s amount inside/outside approval limits, etc. 

INFlow Portal is a user-friendly and low-cost interface for handling bills.

Supported Process Areas

INFlow covers the vendor bill part of the NetSuite Procure to Pay process:

  • Vendor bill and/or vendor credit conversion from e-document to NetSuite

  • Vendor bill matching to purchase order or item receipt

  • Purchase order, vendor bill, and vendor credit approval flow

Features

Features

Description

E-document to bill conversion

Enables parsing of the incoming purchasing document XML files and convert them into Vendor Bills in NetSuite. Note: The conversion of Vendor Bill credits are not supported.

INFlow bill validation

The PO to Bill or Item Receipt to Bill matching will validate the item rate and quantity differences against the defined tolerance limits by vendor or item. The bill will always be created from the E-document, either in Pending Approval status or Approved status. It will have the Approved status of there are no discrepancies or if they are within the defined tolerance limits.

INFlow Approval Matrix

Approvers are defined in the INFlow approval matrix. The approval hierarchy can be configured using various conditions.

INFlow Portal

This gives the user the ability to review, approve or reject a purchase transaction even without the full access role.

INFlow Monitor

A monitoring tool for incoming purchasing e-documents. This will help the user see the status of the documents and see any error details for failed conversions.

Process Chart

Approval Scenarios

Bundle ID: 301105

Latest Version: 2.1.1

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