Alignment Session

Date: Monday, July 3, 2023

Open

Attendees: Agata, Tauqeer, Wioletta, Paol

Key Discussion Points

1. Poland Localization Settings information completion

   1. Discussed the Information needed to perform the detailed/customized configuration for Panda Doc's Poland Localization

   2. Kindly refer to the "Ramp - PL Implementation Requirement updated" under "Poland Localization Settings" tab for the details needed/discussed. See attachment for the excel file

2. Tax Codes for Poland

   1. NetSuite has a defined/automatically created tax codes upon creation of the Poland Nexus

   2. Explained the below the tax code fields and its relevance and impact on the JPK Reports in Netsuite:

      • Tax Code Name

      • Rate

      • Available on column/field

      • Tax Vat Rate Type

      • JPK_VAT Position

      • Notional %

      • Non Deductible %

      • Non Deductible Expense account - N/A

      • Debit  Account - N/A

      • Credit Account - N/A

   3. All reporting and filing/submission to be done for JPK VAT reports are based on the tax codes to be set up in the system. Ensure that this is complete, correct and validated to avoid any issues upon filing

3. Transactions Creation and JPK V7 Report generation

   1. Demoed test Transactions which are to be used for the JPK V7 report

      1. Reference number of test transactions:

         • Invoice - INV301000001;

         • Credit Sales Invoice - CM301000001

         • Bill - TEST0001

   2. Navigate on in the Invoice form and Discussed some of the primary fields under the  Staria Poland Localization

      • VAT Date

      • ORIGINAL INVOICE REFERENCE NUMBER

      • GTU CODES OF GOODS AND SERVICES

      • OUTPUT/INPUT TAX PROCEDURE CODES

      • SALES EVIDENCE SYMBOLS

      • TAX BASE ADJUSTMENT

      • PAYMENT DEADLINE

      • PAYMENT DATE

   3. Discussed the Vendor Whitelist check functionality and how it is working for Poland Vendors.

   4. Discussed how to generate the JPK V7M report and create the XML file to be sent/uploaded in the Poland Local Tax Authority

4. Discussed the JPK KR report and the fields needed for submission as Ministry of Finance Requires the fields to be in Polish Language

5. Showed the Balance Sheet and Profit & Loss Financial Statement Version of the Poland Localization Solution that needs further customization to include the accounts per section of the statements. Below are the links for your reference or you can navigate via Reports > Saved Reports > "Actual report" to be viewed. Below are the names in the system

   • Polish balance sheet (POL)

   • Polish balance sheet (ENG)

   • Polish profit and loss (ENG)

   • Polish profit and loss (POL)

6. Accounting context for Poland is yet to be provided

7. FIFO revaluation method and Whitelist check process to be shown on the process walkthrough

Next Steps

Ramp Team to:

1. Complete the details of "Poland Localization Settings" tab in the "Ramp - Poland Localization Implementation Requirement Guide". See attachment for the file.

2. Review, Validate and add (if applicable) the tax codes detail in the "Tax Codes Mapping To Report" tab. Below is the summary of what's needed:

   1.  Review and Validate Existing Tax codes

   2. Decide whether to rename or create a separate tax code naming convention for both sales and purchase transaction

   3. If there are new tax codes to be added current set up in the NS Instance.

      1. Sample additional tax codes:

         1. Nondeductible tax codes

         2. Reverse charge tax codes

3. Map the GL Account Number per section of the Balance Sheet and Profit & Loss Financial Statement Version of the Poland Localization Solution

4. Fill out the "COA Mapping for JPK_KR" tab for the update of Chart of Accountsd

Staria Team to:

1. Provide a sample posting for Non-deductible tax codes.