Overview

As part of NetSuite’s core processes, existing transactions are locked and restricted for editing, while new transactions cannot be created for any locked or closed period. FlowAP’s conversion process creates a transaction based on the date specified in the XML. Meanwhile, FlowAP’s approval process edits the transaction’s date based on necessity due to system limitations. Due to this, there are instances where the XML’s date falls under an already locked and/or closed period. This page details how FlowAP handles these scenarios and how NetSuite’s configuration regarding date-period mismatch handling plays a key part in this.

NetSuite Preferences

NetSuite has three main preference options that define how date-period mismatch is handled: Allow Transaction Date Outside of Posting Period, Default Posting Period When Transaction Date in Closed Period, and Allow Inventory Transactions Dated Outside the Posting Period. This section will discuss each option and how it affects the overall system behavior.

All three preference options are found through Setup > Accounting > Accounting Preferences.

Allow Transaction Date Outside of Posting Period

This preference is the main setting for handling date-period mismatch. It is a global preference that affects all subsidiaries and all transactions within the system. the following are the available options for this preference:

Disallow – When you choose this setting, users cannot save a transaction unless the transaction date is within the date range for the selected posting period.
Warn – When you choose this setting, users are warned when a transaction date is outside the date range for the posting period selected, but they can click OK on the warning and save it anyway.
Allow – When you choose this setting, users can enter a transaction even if the date is not within the date range for the posting period selected. No warning is given to the user before the transaction is saved.

If Allow Transaction Date Outside of Posting Period is set to Disallow, the Default Posting Period When Transaction Date in Closed Period and Allow Inventory Transactions Dated Outside the Posting Period preferences are disabled.

Default Posting Period When Transaction Date in Closed Period

This preference determines the defaulted period value in cases where a transaction is dated on a closed period.

Current Period - This option is selected to post backdated transactions from a closed accounting period to the current period. This setting is the default.
First Open Period - This option is selected to post backdated transactions from a closed accounting period to the first open accounting period.

Allow Inventory Transactions Dated Outside the Posting Period

This preference determines whether date-period mismatches are allowed for inventory-related transactions.

Check this box to allow dating a transaction outside the posting period.
Clear this box to prevent dating a transaction outside the posting period.

FlowAP Subsidiary Setup

Alongside the NetSuite preferences, three main settings must be configured to properly define the desired behavior whenever a transaction is dated on a closed period: Move Transaction Date When (Conversion), Move Transaction Date When (Approval), and Move Transaction Date To.

General Preference

Move Transaction Date To

This setting is shared between Flow Conversion and Flow Approval. The value of this field dictates the final transaction date in case a transaction is dated on a closed period. Note that the behavior for the conversion occurs upon the creation of the record, while the behavior for the approval occurs each time an approval or a rejection is performed. Lastly, this setting only applies when Move Transaction Date When (Conversion) or Move Transaction Date When (Approval) IS NOT Never.

The available values for this setting are:

First Day of Current Period - This option takes the first day of the current period and uses it as the transaction date. The current period refers to the posting period of today’s date.
First Day of Earliest Open Period - This option takes the earliest open period and uses the first day of that period as the transaction date.

Conversion Preferences

Move Transaction Date When (Conversion)

This setting is specific to Flow Conversion. This dictates when the transaction date will be moved to a date other than what is indicated in the inbound e-document or FlowAP document during conversion.

Period is Closed - This option requires moving transaction dates if the transaction is dated in a closed period.
Period is A/P Locked - This option requires moving transaction dates if the transaction is dated in a locked period.
Never - This option determines that dates should not be moved. DO NOT USE this option if Allow Transaction Date Outside of Posting Period is set to Disallow.

Approval Preferences

Move Transaction Date When (Approval)

This setting is specific to Flow Approval. This dictates when the transaction date will be moved to a different date.

Date-Period Mismatch Allowed & Transaction Date Period is Closed - Use this option if the transaction date should be moved only when Allow Transaction Date Outside of Posting Period is set to Allow or Warn and the transaction date falls on a Closed period.
Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked - Use this option if the transaction date should be moved only when Allow Transaction Date Outside of Posting Period is set to Allow or Warn and the transaction date falls on a Locked period.
Date-Period Mismatch Disallowed & Transaction Date Period is Closed - Use this option if the transaction date should be moved only when Allow Transaction Date Outside of Posting Period is set to Disallow and the transaction date falls on a Closed period.
Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked - Use this option if the transaction date should be moved only when Allow Transaction Date Outside of Posting Period is set to Disallow and the transaction date falls on a Locked period.
Never - This option determines that dates should not be moved. DO NOT USE this option if Allow Transaction Date Outside of Posting Period is set to Disallow.

Known Use Cases

Conversion

Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Allow Inventory Transactions Dated Outside the Posting Period	Move Transaction Date When (Conversion)	Move Transaction Date To	Expected Behavior

Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Allow Inventory Transactions Dated Outside the Posting Period	Move Transaction Date When (Conversion)	Move Transaction Date To	Expected Behavior
Allow/Warn	Current Period	Checked	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed.
Allow/Warn	Current Period	Cleared	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	First Open Period	Checked	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed.
Allow/Warn	First Open Period	Cleared	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	Current Period	Checked	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed.
Allow/Warn	Current Period	Cleared	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	First Open Period	Checked	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed.
Allow/Warn	First Open Period	Cleared	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	Current Period	Checked	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked.
Allow/Warn	Current Period	Cleared	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	First Open Period	Checked	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked.
Allow/Warn	First Open Period	Cleared	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	Current Period	Checked	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked.
Allow/Warn	Current Period	Cleared	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	First Open Period	Checked	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked.
Allow/Warn	First Open Period	Cleared	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Allow/Warn	Current Period	Checked	Never	First Day of Current Period	No movement of transaction dates.
Allow/Warn	Current Period	Cleared	Never	First Day of Current Period	No movement of transaction dates.
Allow/Warn	First Open Period	Checked	Never	First Day of Current Period	No movement of transaction dates.
Allow/Warn	First Open Period	Cleared	Never	First Day of Current Period	No movement of transaction dates.
Allow/Warn	Current Period	Checked	Never	First Day of Earliest Open Period	No movement of transaction dates.
Allow/Warn	Current Period	Cleared	Never	First Day of Earliest Open Period	No movement of transaction dates.
Allow/Warn	First Open Period	Checked	Never	First Day of Earliest Open Period	No movement of transaction dates.
Allow/Warn	First Open Period	Cleared	Never	First Day of Earliest Open Period	No movement of transaction dates.
Disallow	Current Period	Checked	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed.
Disallow	Current Period	Cleared	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Disallow	First Open Period	Checked	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed.
Disallow	First Open Period	Cleared	Period is Closed	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Disallow	Current Period	Checked	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed.
Disallow	Current Period	Cleared	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Disallow	First Open Period	Checked	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed.
Disallow	First Open Period	Cleared	Period is Closed	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is closed. If transaction is inventory-related, transaction date movement will fail.
Disallow	Current Period	Checked	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked.
Disallow	Current Period	Cleared	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Disallow	First Open Period	Checked	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked.
Disallow	First Open Period	Cleared	Period is A/P Locked	First Day of Current Period	Transaction Date is moved to the first day of the current period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Disallow	Current Period	Checked	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked.
Disallow	Current Period	Cleared	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Disallow	First Open Period	Checked	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked.
Disallow	First Open Period	Cleared	Period is A/P Locked	First Day of Earliest Open Period	Transaction Date is moved to the first day of the earliest open period if the posting period is locked. If transaction is inventory-related, transaction date movement will fail.
Disallow	Current Period	Checked	Never	First Day of Current Period	Not allowed. Cannot save the transaction.
Disallow	Current Period	Cleared	Never	First Day of Current Period	Not allowed. Cannot save the transaction.
Disallow	First Open Period	Checked	Never	First Day of Current Period	Not allowed. Cannot save the transaction.
Disallow	First Open Period	Cleared	Never	First Day of Current Period	Not allowed. Cannot save the transaction.
Disallow	Current Period	Checked	Never	First Day of Earliest Open Period	Not allowed. Cannot save the transaction.
Disallow	Current Period	Cleared	Never	First Day of Earliest Open Period	Not allowed. Cannot save the transaction.
Disallow	First Open Period	Checked	Never	First Day of Earliest Open Period	Not allowed. Cannot save the transaction.
Disallow	First Open Period	Cleared	Never	First Day of Earliest Open Period	Not allowed. Cannot save the transaction.

Approval

Valid Use Cases

The latest version of this functionality supports the following scenarios.

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior
1	Closed	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
2	Closed	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
3	Closed	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Move Date to First Day of Current Period
4	Closed	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
5	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
6	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
7	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Move Date to First Day of Current Period
8	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
9	Closed	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
10	Closed	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
11	Closed	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Move Date to First Day of Current Period
12	Closed	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
13	Closed	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
14	Closed	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
15	Closed	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Move Date to First Day of Current Period
16	Closed	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
17	Locked	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
18	Locked	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
19	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
20	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
21	Locked	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
22	Locked	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period
23	Locked	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Move Date to First Day of Current Period
24	Locked	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Move Date to First Day of Earliest Open Period

Invalid Use Cases

Expected Error Scenarios

Due to system limitations, the following scenarios would result in an error. In these use cases, the dates must be moved to proceed. A change in the configuration is required to continue the rest of the process.

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior
1	Closed	Disallow	Current Period	Never	First Day of Current Period	Error is prompted. Date must be moved.
2	Closed	Disallow	Current Period	Never	First Day of Earliest Open Period	Error is prompted. Date must be moved.
3	Closed	Disallow	First Open Period	Never	First Day of Current Period	Error is prompted. Date must be moved.
4	Closed	Disallow	First Open Period	Never	First Day of Earliest Open Period	Error is prompted. Date must be moved.
5	Locked	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Error is prompted. Date must be moved.
6	Locked	Disallow	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Error is prompted. Date must be moved.
7	Locked	Disallow	Current Period	Never	First Day of Current Period	Error is prompted. Date must be moved.
8	Locked	Disallow	Current Period	Never	First Day of Earliest Open Period	Error is prompted. Date must be moved.
9	Locked	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Error is prompted. Date must be moved.
10	Locked	Disallow	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Error is prompted. Date must be moved.
11	Locked	Disallow	First Open Period	Never	First Day of Current Period	Error is prompted. Date must be moved.
12	Locked	Disallow	First Open Period	Never	First Day of Earliest Open Period	Error is prompted. Date must be moved.

Configuration Error Scenarios

The following scenarios would result in an error due to a mismatch in the configuration. Please make sure to align the configuration between the NetSuite standard preference, Allow Transaction Date Outside of Posting Period, and the FlowAP Subsidiary Setup preference, Move Transaction Date When (Approval).

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior
1	Closed	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
2	Closed	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
3	Closed	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
4	Closed	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
5	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
6	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
7	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
8	Closed	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
9	Closed	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
10	Closed	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
11	Closed	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
12	Closed	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
13	Closed	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
14	Closed	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
15	Closed	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
16	Closed	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
17	Locked	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
18	Locked	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
19	Locked	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
20	Locked	Allow/Warn	Current Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
21	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
22	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
23	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
24	Locked	Allow/Warn	First Open Period	Date-Period Mismatch Disallowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
25	Locked	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
26	Locked	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
27	Locked	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
28	Locked	Disallow	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.
29	Locked	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Current Period	Configuration error prompt displayed.
30	Locked	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is A/P Locked	First Day of Earliest Open Period	Configuration error prompt displayed.
31	Locked	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	Configuration error prompt displayed.
32	Locked	Disallow	First Open Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	Configuration error prompt displayed.

System Standard Use Cases

The following scenarios are expected to defer to the system’s standard behavior.

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior

	Transaction Date Period	Allow Transaction Date Outside of Posting Period	Default Posting Period When Transaction Date in Closed Period	Move Transaction Date When (Approval)	Move Transaction Date To	Expected Behavior
1	Closed	Allow/Warn	Current Period	Never	First Day of Current Period	System Standard. Move Period to Current Period.
2	Closed	Allow/Warn	Current Period	Never	First Day of Earliest Open Period	System Standard. Move Period to Current Period.
3	Locked	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Current Period	System Standard. Move Period to Current Period.
4	Locked	Allow/Warn	Current Period	Date-Period Mismatch Allowed & Transaction Date Period is Closed	First Day of Earliest Open Period	System Standard. Move Period to Current Period.
5	Locked	Allow/Warn	Current Period	Never	First Day of Current Period	System Standard. Move Period to Current Period.
6	Locked	Allow/Warn	Current Period	Never	First Day of Earliest Open Period	System Standard. Move Period to Current Period.

Send an email to support@staria.com for questions or concerns regarding this topic.

Staria FlowAP SuiteApp

Understanding the Date-Period Mismatch Conversion Behavior

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